6 Must-Haves for Outdoor Events in Winter

Planning and preparation are always involved when hosting an outdoor event! This is even more so during the winter season when the weather is cooler.

6 Must-Haves for Outdoor Events in Winter


  1. Portable tents. When hosting an outdoor event or function, it is important to plan for the chance of precipitation (no matter what season)! If forecasts are predicting even a slight possibility of rain or snow during the day of your outdoor event- be prepared by having portable pop-up tents to cover your guests. Guests who are cold and wet are less likely to enjoy themselves during your big day. By having a tent for inclement weather will save the day if it begins to rain/snow, especially with winter temperatures.
  2. Portable heaters. For an outdoor event held during winter months, it’s a good idea to have a heat source for guests. Portable heaters range in size and functions and also offer guests a warm retreat between socializing and enjoying winter’s outdoor charm.
  3. Heated portable restrooms. One of the most important amenities you MUST offer your guests is a restroom, especially at an outdoor event where public restrooms may not be available! We recommend using a luxury heated portable restroom trailer. Standard portable stalls may make guests uncomfortable and chilly when the time to relieve themselves’ arrives! Heated restrooms provide your guests with not only a place to relieve themselves comfortably, but luxury portable restrooms also include benefits such as: controlled temperatures, private stalls, hot/cold water, and hand-selected interior detail and décor to compliment the theme of your outdoor event. At Edmunds Waste Removal, we offer several luxury portable restrooms equipped with a variety of finishes and styles. If you have any questions, or would like to reserve a luxury portable restroom for your outdoor event, contact us today!
  4. Warm snacks and food. If you are planning on offering snacks or entrees to your guests at your outdoor winter event, make sure they are warm! Warm breads, comforting flavors, and hearty or steamy foods will make your guests mouths’ water will keeping their bellies warm and content!
  5. Warm beverages. Offering water is always a standard to serve guests when hosting an event, but when choosing additional beverages, think of ones on the warmer side! A few of our favorite warm beverages include: coffee, hot cocoa, and hot apple cider. These heated beverages will keep your guests refreshed and will also provide warmth to cold hands while being held!
  6. Warm accessories. Some guests may come a little underdressed or feel the cold of winter a little quicker than others! Provide a tasteful stand or booth where guests may find a warm shawl or instant heat packs to warm up again!

Just because it’s a little chilly outside, it doesn’t mean you can’t have a wonderful outdoor event! Plan your day ahead of time and prepare for accommodating your guests to suit your outdoor setting!

Warm Up with these Coffee & Hot Cocoa Wedding Details

When we think of fall, we think of: crisp cool weather, bright orange and yellow leaves, and a warm beverage shared with the person we love most.


Here is your chance to get creative by adding the “warm and fuzzies” you get from your favorite cup of coffee/cocoa to your wedding invitations! Want to stick to your theme but want a subtle coffee/cocoa inspiration?   Choose a rich brown hued envelope or color palette to bring a comforting and classic look to your invitations. Looking to get cocoa/coffee crazy for your invites? Add your favorite hot chocolate/perfect cup of recipe to your invitations and package them in mini coffee bean bags. This will not only look aesthetically pleasing, but will also give your guests an opportunity to share your favorite fall beverage before your big day!



Wedding décor sets the tone and mood for your wedding day, and when you decide to have coffee and cocoa- make sure the décor speaks of it! Here are some great coffee/cocoa details to add:

  • Coffee/Cocoa beans used as centerpieces.
  • Coffee/Cocoa beans used to hold name cards upright for guests at tables.
  • Burlap! Since coffee/cocoa beans are traditionally packaged in burlap bags- incorporate burlap throughout your setting! Examples could be: table runners, burlap bows behind chairs, and placemats.
  • Consider adding a vintage inspired coffee/cocoa bar for guests to customize cozy and delicious beverages! If you really want to up-the-ante, hire a professional barista to serve guests!
  • Add delicate espresso shot glasses to silver serving platters to use as a touch of décor and to also to surprise your guests with a twist on a traditional “shot” at weddings by replacing it with warm espresso.


These details will not only incorporate your shared love of coffee/cocoa, but will also compliment the fall season!

Wedding Favors and Bridal Party Gifts

Coffee and cocoa are not only perfect for staging and adding warmth to your wedding, but they also inspire wonderful and creative wedding favors and bridal party gifts!

For Guests

Coffee and cocoa are the wonderful wedding favor for guests to leave with after celebrating your big day! Create the “perfect blend” or custom coffee/cocoa mixture for guests to enjoy at home.

For the Bridal Party

Consider having customized mugs created for your bridal party! These mugs will not only remind them of your beautiful fall wedding, but will double as the perfect vessel to enjoy warm coffee and hot cocoa in!


We hope that you have fun planning your coffee/cocoa inspired wedding! Now grab a latte and get to planning!