You will spend a lot of time researching, interviewing, and selecting your vendors for your wedding. It is unfortunate and unlikely, but there are times when a vendor needs to back out at the last minute. This causes a lot of stress for you, but there are a few things you can do to take control, pull things together, and make it all work smoothly.
Try to stay calm.
Your first priority should be to calm yourself down and take a deep breath. If you feel anxious about the whole situation, just take a few minutes to release some stress. When you finish, you should try to relax and be proactive. Ask the vendor who canceled for a suggestion on who else you can call. If they don’t have a resource, let your wedding planner know immediately. They should have a bank of vendors who are more than willing to step in. If you do not have a planner, ask your other vendors for suggestions. Many vendors are in co-op groups or have worked together at weddings in the past. If all else fails, find a friend who can step in to help. Your last resort would be to DIY the task. Ask a local baker for a cake. Ask a local florist for suggestions. Ask a friend to take your photos. Create a playlist for your reception. It is likely that someone can step in to help. Remember, your wedding is about your celebration, so a missing vendor can’t ruin the entire day.
In the event that you can’t find a recommendation, begin searching online. There are local wedding Facebook groups and you can do a search on the internet for local vendors. As long as you tie the knot, everything will be okay, and remember to stay positive.
Planning a wedding is a huge undertaking. While you may have a checklist of vendors to book, appointments to organize, and finances to arrange, the less obvious details are what actually make your wedding successful and deserve your focus. Here are a few planning secrets that will help make your wedding a smash.
Thoughtful Date Planning
You may have an ideal time of year to tie the knot but be thoughtful to your guests before mailing save-the-dates. Perhaps you want to get married over the holidays. Consider family events and tricky travel dates first. While a Christmas wedding seems romantic to you, your guests may feel disappointed when your event falls on the same weekend as their annual family gathering.
Black-out dates can also cause concern when your guests need to book a hotel room. Investigate events taking place over your desired weekend to see if room blocks or separate reservations will be hard to come by. Some months are busier than others, just be mindful of those who will need a place to stay.
Allow Plenty of Space
Ask your wedding coordinator how many guests you can comfortably fit in your venue. If that number is less than the amount of people on your guest list, it is time to consider other options. Even if this is your dream location, it’s not a good idea to pack people in like sardines. The rule of thumb is between 25-30 square feet per person so there is space to move comfortably.
Timing is Everything
If you want to include certain traditions in your ceremony, understand that some guests may have a hard time sitting for an extended time. Try to keep the ceremony capped at the thirty-minute mark. After you say your vows, don’t let your guests wait too long for you to take photos, even if there is entertainment and food available. Guests can get frustrated if they wait too long for the reception to begin.
At your reception, you also need to balance your time well. Try to say hello to each of your guests and thank them for attending. Most people will be respectful of your time and understand they cannot hold a long conversation. Remember to focus time on your new spouse and have fun with your wedding party. You are the host!