Organizing a Backyard Wedding: Here’s How to Get Started

Backyard weddings are more popular than ever. Venues are postponing events due to the pandemic, travel restrictions are in place, and safety requirements for small gatherings have created a challenge. So, brides who are still eager to tie the knot are bringing things right into their very own backyard. If you are considering a wedding at home, here are tips to consider.

Organize your rental supply checklist.
While wedding venues have rooms set up and ready to entertain, it may be a challenge knowing exactly what you should order to create the same atmosphere.  Here is a checklist to get you started:

  • Tables
  • Tablecloths and linens
  • Chairs – for the ceremony and meal
  • Chair draperies
  • Table décor – centerpieces
  • Plates, cutlery, glassware
  • Lighting
  • Bars tables to serve food
  • Beverage station supplies – beverages and pitchers, ice bucket, beverage glasses
  • Floral arrangements and greenery
  • Lighting
  • Tents
  • Guest book
  • Arch for the ceremony
  • Trash bins
  • Serving utensils
  • Extension cords, power strips

Order appropriate food conducive to a backyard gathering.
Perhaps you had dreamed of a formal sit-down dinner indoors. You can still enjoy your favorite dishes; just modify how you serve them to suit your ambiance. When people think backyard wedding, comfort food typically comes to mind. So, include your upscale finger foods and side dishes while mixing them with your classic backyard selections. If you had your heart set on lobster as an entrée, consider serving it in a pastry or handheld appetizer instead. Pig roasts, hamburgers, and easy to serve buffet options have historically been a hit.

Create a unique beverage station.
Stock your bar with the typical favorites, but also include a specialty cocktail exclusive to your event. Think seasonal or original. If you have an innovation cocktail creation, this is the best time to share it with your favorite people.  Ordering a keg from a local brewery or cidery to serve is a also great way to make your ceremony intimate. Anything that makes your wedding memorable is key.

Add a place for games and entertainment.
Backyard games such as cornhole, tetherball, horseshoes, Canjam, and so on are perfect entertainment to mix with the DJ and wedding festivities. It also creates a casual, fun, and intimate setting that fits the ambiance of an outdoor wedding.

Make restrooms accessible.
Be sure to have clean restrooms available and easy to access. Allowing traffic inside to use the powder room can create unnecessary traffic and chaos. An outdoor setup can eliminate congestion for the caterer who is preparing food indoors. Here are some upscale options to consider: Luxury Restroom Trailers – Edmunds Waste Removal.

Tips for Sending Postponement Announcements

Curbing the spread of COVID-19 has been a hot topic for months. If you are planning a wedding right now, the stress of making changes to your timeline, catering to CDC guidelines, and debating difficult next moves (based on unknown factors) can be emotionally taxing. You have spent months on planning so the final decision to postpone your event it not an easy one. But if it is inevitable, here are some tips to get your information out to your guests in the most efficient way.

Where to start

Before you make an announcement to your entire guestlist, individually call your wedding party to give them a heads up. These folks are essential and may need to make travel adjustments quickly. More than likely, this is your close circle and their availability could help determine when you chose to reschedule.

Get the Word Out

Once your wedding party has been notified, it is time to let your guestlist know the change in plans. Begin with posting details on your wedding website. You may not have a reschedule date, but the more information you can share the better. Then, start calling friends and family while encouraging them to pass the information along to other guests they are in close contact with. Then begin emailing individuals to either give them a heads up or to confirm they have been notified by another source. It may be helpful to create an email draft and blind copy each guest to streamline this process. While you may want to call each guest personally, there may not be enough time to do so.

Divide and Conquer

This is a time when you and your fiancé must work together. You worked on creating your guestlist together, so take the names of those you personally added and begin calling, emailing, or visiting those guests, respectively.  Let your fiancé do the same with his list. Or, divide your list in half and start reaching out until everyone has been notified. If you work together, you will cut the notification process in half.

Paper Announcements

Now that you have tried to reach everyone on your guestlist electronically or in person, send a postponement announcement. This is essential for any guests who you missed or were unable to be contacted. Not everyone will visit your website, so this will eliminate any surprise. If you have a change-of-date, this is the time to notify every one of those details as a full invitation is not necessary. If you do not have a date change yet, let them know details are pending. Give your guests an electronic RSVP option rather than a paper trail this go around.

If you want to go ahead and tie the knot and plan a celebration on a later date, here are a few reasons why this option could benefit you.