Planning a successful wedding happens over a period of time. For those who appropriate organization, this is your time to shine! The more methodical and organized you are with your approach, the easier it will be to pull everything together for the big day.
While there is no single order that a couple must follow when hiring wedding vendors, here are a few things to consider when assembling your wedding team, including practical order you can follow for hiring the right people.
- Wedding Planner
If you plan on hiring a wedding planner, this is the first call you should make. Your wedding is an important event, and you will want someone on your side who will help take care of details and bring your vision to life. They are a great resource for securing other vendors and walking you through an appropriate planning timeline.
- Photographer or Videographer
We recommend finding someone to take photos and videos immediately after securing your planner. Right now, vendors with talent in this area are booking fast. Since your wedding will be an emotional time filled with laughter and joy, you want to secure the right person to creatively capture memories of this day.
- Music Vendor
Music can bring a wedding reception to life. You’ll want to find someone who can make their own playlist with a good mix of music and will keep the party lively. They may also be the person who announces important events such as cutting the cake, throwing the bouquet, and the first dance. It is appropriate that you are particular with who you choose to hire.
Next, look for someone to officiate the ceremony. Your wedding officiant is responsible for reviewing the order of service, the readings, music selections, and vows.
If a caterer is not already included with your venue, hire someone around nine months prior to your event. Find a vendor who offers a variety of selections and is willing to be flexible with menu choices.
Next, find a baker and plan a date for tasting! Yes, wedding cakes are beautiful, but we want you to find someone who will create one of the right size, color, and taste.
Close to the five-month mark before your wedding, search for a wedding florist. You may want to customize a few items, and this will allow time for them to plan and prepare. We suggest you find a florist who is knowledgeable, confident, and has experience with weddings.
Once the vendors listed above are secure, search for someone to help with invitations, hair and make-up, transportation, or anything else you need help with on your wedding day. Ask your coordinator for a list of vendors who can help you with the small details and for ideas they have taken from past events that they have organized.
Your wedding cake is a staple, right? As dessert tables, mini cakes, and individual sweets are creeping into receptions everywhere, you will be pleased to know that traditional wedding cakes are still a hit. So, before you ditch the baker, here are a few ways you can add to your dessert repertoire and wow your guests with sugar.
Keeping safety in mind.
If you are holding an intimate celebration and contemplating safety guidelines for COVID-19, consider offering your guests small cakes or table cakes to reduce the spread of germs. Families and friends that travel together can sit at reserved tables with an individual “table cake” for sharing.
Another possibility is to offer individually packaged desserts for each guest. This will reduce contact from sharing and can double as a party favor! Cookies, cupcakes, brownies, macaroons, or even a mix of all can be individualized and dispersed after the meal. Be sure to add a personal and creative touch to the wrapping.
Have your cake…and ice cream too.
If you are keeping things traditional, cut and share your cake with an ice cream bar on the side. A few flavor selections are great, but the joy is in the toppings. Whether you set up a toppings bar so guests can help themselves or create grab-and-go options, the bigger the selection the better.
Dessert beverages are a success.
Cookies and cakes will always be a hit, but dessert cocktails are making a comeback! Offer a few options for differing taste palates. Fruity cocktails, chocolate martinis, hot toddies, or cocktails mixed with cinnamon and spice are sure to be a hit! Here are a few cocktail ideas for you to consider.
Timing your wedding reception is key to keeping your guests engaged and having a good time. While there is a typical order of events, when you serve dessert will determine how the rest of the evening will flow. Here are some tips to helping you plan ahead.
Let it flow
If you are hosting a sit-down meal, let the courses flow naturally and offer your sweet treats once the main course is complete and the dirty plates have been removed. At this point, direct everyone’s attention to the cake display and begin serving slices as soon as you finalize the cutting celebration. If you are hosting an open buffet, let your wedding coordinator determine when your guests are wrapping up their final course. Then you can cut the cake and set out dessert alternatives. Find great options for a sweets table here.
Some guests will be ready to leave after dinner is served, yet they will want to see the newlyweds cut their cake. While dinner should not be rushed, do not delay for too long! Timing your dessert will allow these guests to fully enjoy your celebration and head home before the party and dancing takes over. You can leave the sweets on display and available for your long-term party guests to enjoy throughout the evening.
Setting the party mood
Cutting the cake is a great way to direct the attention of your guests away from their table members and towards the happy couple. This can lead smoothly to toasting and first dances. It is understood to be the finality of your meal and the introduction to the reception party. Have fun with it and allow the DJ to take the floor. It’s only fun from here!