The Importance of a Day-Of Coordinator

Your wedding day will bring a mix of emotions. In one minute, you may feel excited and eager to walk down the aisle, and the next you could feel a surge of stress. This is natural considering the enormous amount of detail put into your event. Now that the planning is over, it is time for execution to begin. Understand that you should not be the person making sure everything goes as planned! Now is the time for your wedding coordinator to shine. If you have not hired a wedding coordinator, it is important that you recruit a day-of coordinator to pull all the pieces together through the ceremony and reception.

Their Role
Once your coordinator is provided with a list of vendors and their tasks, they will assure everything is properly executed. From guaranteeing the flowers look fresh to ensuring the wedding cake is delivered on time and staged nicely, they are your eyes behind the scenes. They can filter questions from the vendors and act as their resource for set-up and break-down throughout the day. When vendors arrive, your day-of-coordinator is the person they will check-in with and receive instruction from. Anything that will keep your vision on track is what your day-of coordinator is there to produce.

This person will also play an important role with the wedding party and guests. They will make sure everyone arrives on time, looks pressed and ready to walk down the aisle, and understands where they need to be. They can run errands for the bride and groom and pass along important messages while hair and makeup, photos, and pre-wedding activities are taking place.

Who to Hire?
The price of a day-of coordinator can vary anywhere between $500 to $2500, depending on many factors. Many brides will hire or recruit a trusted friend or family member to step in who is not already included in the wedding party. This person has one of the most important roles to fill, so it is essential that they are available to be pulled in many directions. Most importantly, be grateful to the person you hire, it is not an easy role to take on!

What to Include on Your Wedding Website

A wedding website is a terrific online resource for your guests to find pertinent information about your event as you lead up to the big day. While it is a good idea to avoid information overload, here are some specifics you should include.

Add invitation details
Once you have event details ironed out, post them for your guests to start planning. Begin by checking off basic information you plan to add to the invitations.

  • Your names…seems obvious, but we have seen this left out before!
  • Date and time the wedding will take place
  • Venue information: Address, link to directions, parking specifics, or any other factors that are relevant to your guests
  • RSVP details
  • Attire: Letting your guests know the formality of your wedding is helpful for planning
  • Reception information
  • Accommodation and transportation details

 

The extras
You may be bombarded with questions about your wedding. While the bridesmaids can help filter a few phone calls, posting the “extras” on your website may be an easy way to keep your phone from ringing off the hook. This includes more in-depth information about the points listed above. For example, if you include basic transportation information on the main page, add some details about pick up and drop off times along with how many people the vehicle can hold. Let people know if the cars, limos, or busses will run alternate routes through the evening and where the pickup locations will be. You may also want to include extra details about the menu, estimated time dinner and hors d’oeuvres will be served, allergy information, etc. If your guests still have questions, offer a point of contact for people to reach out to.

Add a personal touch
This is where you can tell your love story! You may not want to overload the photos or write a novel but give some insight as to who you are together and apart. Your great aunt who lives across the country may be excited to feel a connection before the big day. Add some photos of you together doing something you love, show off your ring, and tell everyone how you met. You can be creative and write a poem or add captions to candid photos. Set the page up to suite your personality but makes sure it flows easily.

If you are still on the fence as to whether you want a wedding website, here are some benefits that may help you move forward.