How to Handle a Vendor Cancelation

You will spend a lot of time researching, interviewing, and selecting your vendors for your wedding. It is unfortunate and unlikely, but there are times when a vendor needs to back out at the last minute. This causes a lot of stress for you, but there are a few things you can do to take control, pull things together, and make it all work smoothly.

Try to stay calm.

Your first priority should be to calm yourself down and take a deep breath. If you feel anxious about the whole situation, just take a few minutes to release some stress. When you finish, you should try to relax and be proactive. Ask the vendor who canceled for a suggestion on who else you can call. If they don’t have a resource, let your wedding planner know immediately. They should have a bank of vendors who are more than willing to step in. If you do not have a planner, ask your other vendors for suggestions. Many vendors are in co-op groups or have worked together at weddings in the past. If all else fails, find a friend who can step in to help. Your last resort would be to DIY the task. Ask a local baker for a cake. Ask a local florist for suggestions. Ask a friend to take your photos. Create a playlist for your reception. It is likely that someone can step in to help. Remember, your wedding is about your celebration, so a missing vendor can’t ruin the entire day.

 Get online.

In the event that you can’t find a recommendation, begin searching online. There are local wedding Facebook groups and you can do a search on the internet for local vendors. As long as you tie the knot, everything will be okay, and remember to stay positive.

What to Include on Your Wedding Website

A wedding website is a terrific online resource for your guests to find pertinent information about your event as you lead up to the big day. While it is a good idea to avoid information overload, here are some specifics you should include.

Add invitation details
Once you have event details ironed out, post them for your guests to start planning. Begin by checking off basic information you plan to add to the invitations.

  • Your names…seems obvious, but we have seen this left out before!
  • Date and time the wedding will take place
  • Venue information: Address, link to directions, parking specifics, or any other factors that are relevant to your guests
  • RSVP details
  • Attire: Letting your guests know the formality of your wedding is helpful for planning
  • Reception information
  • Accommodation and transportation details

 

The extras
You may be bombarded with questions about your wedding. While the bridesmaids can help filter a few phone calls, posting the “extras” on your website may be an easy way to keep your phone from ringing off the hook. This includes more in-depth information about the points listed above. For example, if you include basic transportation information on the main page, add some details about pick up and drop off times along with how many people the vehicle can hold. Let people know if the cars, limos, or busses will run alternate routes through the evening and where the pickup locations will be. You may also want to include extra details about the menu, estimated time dinner and hors d’oeuvres will be served, allergy information, etc. If your guests still have questions, offer a point of contact for people to reach out to.

Add a personal touch
This is where you can tell your love story! You may not want to overload the photos or write a novel but give some insight as to who you are together and apart. Your great aunt who lives across the country may be excited to feel a connection before the big day. Add some photos of you together doing something you love, show off your ring, and tell everyone how you met. You can be creative and write a poem or add captions to candid photos. Set the page up to suite your personality but makes sure it flows easily.

If you are still on the fence as to whether you want a wedding website, here are some benefits that may help you move forward.