Staying Cool at an Outdoor Summer Wedding

When summer finally rolls around, it is natural to want to spend time outdoors. If you are planning your nuptials through the hottest season of the year, here are a few tips to keep you and your guests cool so you can keep the party going!

Fans and Shade

It is important to have a space where you can take refuge from the sun during the summer.  Typically, outdoor weddings are coordinated under an oversize tent large enough for dining tables, a dance floor, DJ stations, and food. While you may have wedding events and opportunities to gather away from your shaded space, it is important to have a place to retreat. Strategically setting fans in the corners of your tent will help to keep the cool air flowing on a hot day.

Dress Less

There is a time and place for a formal wedding, but outdoors in the middle of the summer is not one of them. Keep things casual so your guests are comfortable wearing clothes that can breathe. Let the ladies relax in a sundress while the men sport that fun Hawaiian shirt found on their recent beach vacation.  The more relaxed you are with your dress code the happier you guest will be.

Hydrate

Keep the water flowing. Set water stations throughout your ceremony and reception areas to keep you and your guest well hydrated.  The last thing you want at your wedding is a guest passing out from dehydration. While the perfect summer cocktail selections are endless, be sure to have a glass of water available with every drink poured.

Timing

Try to avoid gathering the middle of the afternoon on a hot summer day. Hold your festivities late morning or early evening instead. You want to avoid the time of day when the sun is at its peak and humidity is at its highest. The difference in a few degrees can be significant.

Summer is a beautiful time of year to be outside and the wedding photo opportunities are amazing. Just be sure to take your guests into consideration and keep things light and cool!

Planning for Unexpected Weather

If you are planning an outdoor wedding, you may be a little concerned about the weather. Rightfully so. But, mother nature does not need to add extra stress. Here are a few tips to work around any curve balls she may throw your way. 

Have a ‘Plan B’

Although your alternate plan in not the ideal situation, it will bring you relief in the event of unexpected weather emergencies.  Work with your planner and have the details ironed out before your big day. Also, make sure your venue is on board and ready to shuffle things around easily for any last-minute decisions to bring the party indoors. 

Party Tents

If your dream to tie the knot outdoors must happen regardless of rainfall, consider placing the meal, tables, and all other festivities inside an oversized party tent. If the weather is not perfect on your wedding day, no problem, you already have shelter.  If your special days turns out to be sunny and perfect, a tent is still great refuge from the sun. 

Insurance

In a worst-case scenario, you will be relieved if you purchased insurance that will cover any costs due to a natural disaster.  Although it may not seem like a great idea in the moment, while under the stress of a budget, think twice before you refuse an optional insurance offer if you are planning an outdoor wedding.  It also never hurts to ask all your vendors what their policy is for rescheduling or refunding in a last-minute crisis. 

Remember that you cannot control the weather, but you can embrace it and roll with the punches. So, prepare for the unexpected and have a plan just in case!